Virtual repositories that were launched in the market just not that long time ago have already proved to be spaces of a crucial importance during deal-making. Being produced for realization of merger and acquisition deals, virtual repositories have ensures everyone that they are efficient for implementation of projects in the wide range of industries and spheres such as life science, financial industries, family affairs, legal sector, biotechnological licensing, accounting, investment banking, real estate, media, fundraising, energy, any many others. Clinical studies also are on are included in the list of the industries that have a possibility to benefit significantly from a virtual room use. What to Know Once It Comes to Modern Clinical Research in Sense of Information Insurance with what is a data room.
Clinical researches are as a rule associated with examination and keeping of large volumes of undisclosed information: trial results, private profiles of the patients, etc. Clearly, this files by no means might face threat of loss, leakage, misuse as the outcome may be dangerous and unfavorable. Thus, those who make contribution to clinical researches have to guarantee the data security and to find a highly protected place for storing the files. Simultaneously, this inside files have to be discussed with a wide range of stakeholders such as those involved in life science companies, licensing partners, investors, etc. Thus, clinical specialists have to keep the documents safe and, at the same time, make it visible to particular colleagues. A virtual platform is a technology that can meet both demands.
Commonly, virtual platforms are enhanced with a stable and multi-sided security system that protects the information with such instruments as data encryption, virus scanning, personally-identifiable dynamic watermarks, two-step user verification process, firewalls, etc. One of the recent innovations in data security is so-called “fence view” function: a Print Screen button is inactive when a user enters a repository and the probability of a camera-based offense is being lowered.
Along with a complex protection system and convenient space for information storing, VDRs possess multiple other features to provide the representatives of clinical studies with. For instance, being accessible 24/7 365 days a year all over the Earth, virtual platforms facilitate cooperation between scientists and researchers that are located in different regions. At the same time, Q&A section that is a part of a reputable virtual data room equipment makes the communication even more simple: all the logged-in VDR visitors might ask and answer the questions concerning a chosen file and the discussion is tied to the document itself. Hence, the clinical researchers have a possibility to not exclusively browse the files stored in a virtual room but also take part in a deep dialogue within the virtual data room.
When it comes to clinical profiles, it becomes evident that not all the VDR visitors can possess the similar access to the data. It means that, the VDR users are to be separated into the clusters that are based on the reasonable level of data disclosure. VDRs offer their visitors digital rights management that makes it possible for the room owners to differentiate the suitable number of permission groups and impose prohibitions on the access to the information. The other VDR option, namely – activity tracking, provides the information on all the action that were performed in the virtual room. The data on who logged into the room, when, which documents were edited and how long for is included in an audit report and helps the room administrators to identify the most energetic and intent room visitors.
Another virtual repository feature is that it is quite simple to organize and keep. Such instruments as drag-and-drop and bulk uploading instruments provide the room owner with an opportunity to pack the VDR with all the relevant documents without any delays. The same options can be exploited to update the platform and to attach the newest documents. Hence, the VDR administrators have an opportunity to rapidly renew the documents exchanged with room visitors and share with them the most acute clinical results and findings. The mentioned benefits prove that virtual repositories come in handy for clinical studies: they seem to be perfect venues for storage of highly secret and sensitive data and for keeping contact with geographically remote colleagues and other stakeholders.